Virginia Respite Reporting

Overview

In Virginia, Respite care plan items are usually assigned on an as-needed/PRN basis in the DMAS97AB. In other words, care plan items for Respite are usually reported as needed during Respite. (At least 1 Respite care plan item must always be reported if Respite service is provided.)

In the mobile app, use the drop-down list to report any Respite items. For telephony, to avoid listening to a long list, use a code to quickly report any care plan item that was completed during Respite.

Summary:

• For Respite in Virginia, report Respite items manually.
• To report Respite items in TELEPHONY, use care plan CODES.
• To report Respite items in the MOBILE APP, use the DROP-DOWN option.
• At least 1 Respite item must always be reported when working Respite.

Mobile App Clock-in/out with Drop-Down List in Virginia

The process of reporting Respite in the mobile app is effectively the same as with any visit type. The only difference is using the drop-down option to report the as-needed care plan items for Respite during departure.

Reporting Arrival - No Change

1. To clock in, click the Report Arrival button.
2. Once Report Arrival is selected, accept the time.
3. A message confirms arrival and shows the expected departure time.

Reporting Departure

1. To clock out, click on "visits" and then "Report Departure".
2. Accept the time when prompted.
3. A confirmation message will display.

Report Care Plan Items As Needed

If providing Respite services, report any additional care plan items by selecting the drop-down option at the bottom of the Report Items page and adding the appropriate Respite care plan item(s).

Add as many items as needed.

Collect Signatures and Report Concerns If Needed

1. When asked to confirm departure, click "submit" to continue clock out.
2. Once the success message appears, navigate back to the home page.

Telephony Clock-in/out with Care Plan Task Codes in Virginia

The process of reporting Respite in telephony is effectively the same as with any visit type. The only difference is using codes to report the as-needed care plan items for Respite.

To clock in and out with telephony and report care plan task codes for Respite:

1. Arrive at the client's residence.
2. Report arrival via telephony from the client's phone number (example call below):
   • Please enter your user ID followed by # sign.
   • Please enter your PIN followed by # sign (if you have one).
   • To select X am arrival, press 1. Press 99 to hear your schedule for tomorrow.
   • Arrival time is X pm. You should complete your visit at X pm.
   • Your arrival has been reported. Thank you.
3. Complete the visit.
4. Report departure, including care plan items, via telephony from the client's phone number (example call below):
   • Please enter your user ID followed by # sign.
   • Please enter your PIN followed by # sign.
   • To select departure, press 1. Press 99 to hear your schedule for tomorrow.
   • Departure time is X pm.
   • Please report the value or status of the following items:
     • [Item] is complete, press 1; if not needed today, press 2; if client refused, press 3.
     • Repeat as needed.
   • TASK CODE REPORTING
     • Do you have care plan item codes to report? Press 1 for yes; press 2 for no.
     • [Press 1 to report codes]
     • Please enter two-digit task code or press 0 followed by # sign if finished.
     • [Enter code, such as 01, then #] [Repeat as needed to report all Respite care plan items]
     • Care plan item added is complete/partial bath.
     • Please enter two-digit task code or press 0 followed by # sign if finished.
     • [Enter 0# if finished]
     • If care plan item status are acceptable, press 1. To re-enter care plan item status, press 2.
   • Are there any concerns you'd like to share with the office about the patient's condition? Press 1 for yes or 2 for no.
   • Your departure has been successfully reported. Thank you.
5. Depart the client visit location (do not leave until departure is reported).

Virginia Task Codes for Telephony Reporting

• 01 Complete/Partial Bath
• 02 Dress/Undress
• 03 Assist with Toileting
• 04 Transferring
• 05 Personal Grooming
• 06 Assist with Eating/Feeding
• 07 Ambulation
• 08 Turn/Change Position
• 09 Vital Signs
• 10 Assist with Self-Admin. Medication
• 11 Bowel/Bladder
• 12 Wound Care
• 13 Range of Motion (ROM)
• 14 Supervision
• 15 Prepare Breakfast
• 16 Prepare Lunch
• 17 Prepare Dinner
• 18 Clean Kitchen/Wash Dishes
• 19 Make/Change Bed Linen
• 20 Clean Areas Used by Individual
• 21 Listing Supplies/Shopping
• 22 Individual's Laundry
• 23 Medical Appointments
• 24 Work/School/Social
• 25 Other
• 26 Did you observe any change in the individual's physical condition?
• 27 Did you observe any change in the individual's emotional condition?
• 28 Was there any change in the individual's regular daily activities?
• 29 Do you have an observation about the individual's response to services rendered?
• 30 Money Management